Washington State University Foundation (WSU Foundation) is committed to safeguarding and maintaining the privacy of your personal information. In order for the foundation to provide our services, it is necessary for us to collect and process personal information of our website visitors. This Privacy Notice describes our practices with regard to the collection and processing of personally identifiable information through the foundation’s websites.
For purposes of clarity, “processing” as used in this notice includes the collection, use, storage, transmission, disclosure, and destruction of personal information. This Privacy Notice applies to all information collected by the foundation and its third-party service providers (collectively, WSU Foundation, foundation, us, or ours), including but not limited to websites and applications that post a link to this Privacy Notice.
By continuing to use and interact with WSU Foundation websites and by providing WSU Foundation your personal information, you are accepting the terms of this Privacy Notice.
In general, WSU Foundation collects and processes two types of information through its websites: (1) information voluntarily provided by you in order to receive requested information and/or services, and (2) information automatically collected upon your navigation of our websites.
Information You Provide
WSU Foundation collects information about you when you interact with our websites. WSU Foundation processes the information you provide from the devices used when you access our websites, including, for example, when you request information, register an account, log in to the website, complete a web form, add or update your account information, or otherwise correspond with the foundation via our websites.
Information Automatically Collected
When you use WSU Foundation websites, the foundation also automatically collects information about the devices you use to visit WSU Foundations websites, including computers, tablets, and mobile phones. We automatically collect your device identifier, web browser, IP address, and browsing information through various technologies such as cookies, applets, scripts, server logs, custom URL parameters, tracking images, information and correspondence, or web analytics. WSU Foundation also automatically collects information about how you use the websites, such as what you have searched for and viewed on the websites. The information automatically collected will be associated with any personal information you have provided. Depending on the browser you use, you may be able to disable certain collection methods. This may limit your ability to use some features of this website.
Processing Your Information
WSU Foundation processes personal information to achieve the following purposes
- Carry out the operations and mission of the WSU Foundation to promote, accept, and maximize private support for programs, initiatives, and properties of Washington State University
- Improve our websites and services
- Respond to your requests or inquiries
- Provide newsletters, articles, service or safety alerts or announcements, event invitations, and other information that we believe may be of interest to you
- Request gifts and donations
- Analyze your use of the WSU Foundation websites and perform other market research activities, such as interest-based advertising, targeted advertising, and online behavioral advertising in order to determine the content that would be of most interest to you
- Comply with and meet legal obligations, enforce our agreements, and protect the health, safety, rights or property of you, us, or others
- Prevent, investigate, and take actions regarding possible fraud, unlawful or criminal activity, other misconduct, security or technical issues, or unauthorized access to or use of personal information, our website or data systems
WSU Foundation will process your information consistent with the consent you have provided for a stated purpose, or as necessary (i) for purposes of WSU Foundation’s legitimate interests, (ii) for performance of a contract with you or to fulfill a request you have made, or (iii) for compliance with applicable state, federal, or international laws.
How the WSU Foundation Uses Your Information
How Information is Shared
Under written agreement between the WSU Foundation and Washington State University (WSU), we agree that: All records, notes, documentation, including records relating in any manner to expenditures made or gifts, bequests, donations received, or donors or any other matters of fundraising shall be and remain the sole property of the WSU Foundation. Unless otherwise required by law, the University agrees not to make any WSU Foundation documents, records, or other information (whether written or in any other form) available to a third party without the WSU Foundation’s written consent.
The WSU Foundation may share your information with our third-party service providers to provide services or to support the foundation’s activities. WSU Foundation third-party service providers are not authorized to disclose information except as necessary to perform the services on WSU Foundation’s behalf or to comply with legal requirements.
In certain instances, in order to provide services and to support the foundation’s activities, or as required by law, the WSU Foundation may share your information with other departments within WSU. In all of these instances, the information provided to the third-party or WSU department will be limited to the extent necessary to provide the user-requested information and/or services, or as required by applicable law enforcement agencies.
Third-Party Websites and Content
WSU Foundation websites may contain links to other websites as a convenience to you. These websites operate independently from WSU Foundation websites and if you decide to use these links, you will leave the WSU Foundation website. The WSU Foundation is not responsible for the privacy practices or the content of such other websites and does not make any representations or endorsements about them. If you decide to leave the WSU Foundation website and access any third-party website, we strongly suggest you review the privacy notices or policies of that third-party website, as WSU Foundation’s policies will no longer govern. You should review the applicable terms and policies, including privacy and information gathering practices, of these third-party sites.
Your Personal Accounts
Although Washington State University Foundation has security measures in place to protect personal information you provided to us, you are encouraged to take steps on your own to protect your information by, for example, logging out of online applications, closing all web browsers after use of a website, and keeping your account and passwords confidential. You should be aware that any information you post or disclose in news groups, forums, message boards, and similar contexts may become public. You should always exercise caution before disclosing any personal information in such contexts.
Retention of Information and Security
Information you provide the Washington State University Foundation will be retained in accordance with Washington State University’s record retention schedule, applicable state, federal and international laws, or until such time the service requested is no longer available.
The foundation maintains administrative, technical, and physical safeguards to protect against loss, misuse, unauthorized access, disclosure, alteration, or destruction of the information you provide when visiting or using WSU Foundation websites. WSU Foundation implements appropriate security measures to promote the confidentiality, integrity, and availability of any information in the possession (or control) of the WSU Foundation. WSU Foundation utilizes Transport Layer Security (TLS) encryption technology for instances where WSU Foundation websites process your personal information. The purpose of TLS is to protect your information from being viewed by an unauthorized person. Additionally, some features on WSU Foundation websites may enable credit card transactions to purchase goods and services, and to make donations. WSU Foundation and authorized third party vendors process online transactions in compliance with the Payment Card Industry Data Security Standard (PCI DSS) and do not store or retain your credit card information.
Opt Out of Data Retention
If you wish to have the WSU Foundation remove your personal data from its systems, please contact us at the address or phone included under the “Contact” section, below. To protect the personal information WSU Foundation holds, the foundation may also request further information to verify your identity when exercising these rights. Upon a request to erase information, WSU Foundation will maintain a core set of personal information to ensure we do not contact you inadvertently in the future, as well as any information necessary for archival purposes. We may also retain financial information for legal purposes, including United States Internal Revenue Service compliance. Additionally, in the event of an actual or threatened legal claim, WSU Foundation may retain your information for purposes of establishing, defending against, or exercising our rights with respect to such claim.
Additional Rights You May Have Regarding Your Data
Rights for Individuals in the European Economic Area (EEA)
If you reside in a member state of either the European Union or European Free Trade Association that is a party to the EEA Agreement (collectively, EU Residents), you have the right to access any personal information the WSU Foundation has collected about you for the purpose of reviewing, modifying, correcting, or requesting erasure of your information. You may also have the right to request a copy of your information. Further, you may also request that the WSU Foundation restrict or stop processing your information. Finally, you may object to communications, direct marketing, or automated processing of your personal information.
To the extent applicable, the EU’s General Data Protection Regulation provides further information about your rights. You also have the right to lodge complaints with your national or regional data protection authority. If you wish to exercise these rights, please contact us at the address included under the “Contact” section, below. To protect the personal information WSU Foundation holds, the foundation may also request further information to verify your identity when exercising these rights. Upon a request to erase information, WSU Foundation will maintain a core set of personal information to ensure we do not contact you inadvertently in the future, as well as any information necessary for archival purposes. We may also retain financial information for legal purposes, including United States Internal Revenue Service compliance. Additionally, in the event of an actual or threatened legal claim, Washington State University Foundation may retain your information for purposes of establishing, defending against, or exercising our rights with respect to such claim.
By providing information directly to WSU Foundation, you consent to the transfer of your personal information outside of the EEA to the United States. Please note that the current laws and regulations of the United States may not provide the same level of protection as the data and privacy laws and regulations of the EEA.
If you are a US resident under the age of 13 or an EU Resident under the age of 16, please do not provide any personal information on this website or through any of its features, unless authorized by parental consent. For more information, US residents may consult the Children’s Online Privacy Protection Act (COPPA), and EU Residents may consult the General Data Protection Regulation (GDPR). If you believe that WSU Foundation has collected personal information about a child, please contact the foundation immediately, at the address included under the “Contact” section below, so that WSU Foundation can take appropriate action.
If you have any questions, concerns or wish to make a report with respect to this Privacy Notice or regarding how WSU Foundation processes personal information, please contact us at 800-448-2978 or firstname.lastname@example.org.
Updates to this Privacy Notice
WSU Foundation may modify this Privacy Notice from time to time, in its sole discretion. We recommend you read the Notice periodically. If we make any significant changes to this Privacy Notice that increase the university’s rights to use personal information that we previously collected about you, we will obtain your consent through an email to your registered email address or by prominent posting on the foundations’ websites. If WSU Foundation intends to further process collected personal information for a purpose other than that for which the information was collected, prior to that further processing, the foundation shall provide you with information on that other purpose with additional information necessary to ensure fair and transparent processing.
Updated on May 7, 2020